Job Details

    Job Title : Administrative Assistant
    Company Name : First Nations Health Authority (FNHA)
    Job Type : Contract
    Job Location : West Vancouver, BC, CA
    Post Date : 2019-08-14
    Close Date : 2019-08-26
    How To Apply:

    Description :

    You are a detail oriented, passionate and enthusiastic Administrative Assistant looking to make a difference. You strongly believe in providing exceptional service and are comfortable working in a fast-paced environment with changing priorities. You have exceptional organizational and time management skills. In this role, you will provide administrative support to the Lead, FNLED Survey on a wide range of administrative tasks in office functions and activities throughout the Policy Planning & Quality Department. This position provides administrative support for implementation of plans, systems, processes and procedures essential for effective and efficient operations.

    * Developing and implementing a full range of administrative systems, processes, procedures and standards such as correspondence, document and correspondence templates, mail and document management, call and visitor management, procurement etc.
    * Utilizing FNHA systems, procedures and processes supports the team with financial records, reports, documentation and budget management activities
    * Coordinating team meetings including agenda and document preparation, logistics, minutes, etc.
    * Developing and maintaining correspondence and document tracking systems to ensure timelines and other objectives met
    * Ensuring maintenance, security and confidentiality of files and documents both hard copy and electronic to ensure easy retrieval and in accordance with FNHA policy and procedures
    * Composing and preparing routine and ad-hoc correspondence based on information or notes provided for approval and signature
    * Preparing, formatting and proofreading a variety of documents and materials such as letters, memoranda, meeting materials, reports, presentation, spreadsheets, etc. from drafts or hand-written notes using desktop tools such as Microsoft Word, Outlook, Powerpoint, etc.
    * Supporting team member travel through arranging travel, ensuring completion of authorizations and expense reimbursements document through due diligence and in accordance with FNHA policies and procedures

    * Successful completion of grade 12 plus a certificate in office administration or an equivalent combination of education, training and experience

    * Recent and significant experience in providing a full range of administrative support and services to a team, including a senior manager (recent defined as within the last 4 years, and significant usually defined as 2-3 years of experience)
    * Experience in the use of Microsoft Office suite of software, including Word, Excel, Powerpoint and Outlook

    Employee Class: Temporary
    Application Deadline: August 26, 2019 at 4:00pm

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