Job Details

    Job Title : Office Administrator
    Company Name : BLT Construction Services
    Job Type : Full Time
    Job Location : 89 W Georgia St #901, Vancouver, BC V6B 0N8
    Post Date : 2019-08-08
    Close Date : 2020-01-08
    How To Apply: Please send your resume via email to careers.on@bltconstruction.com

    Description :

    BLT Construction Services is hiring a full-time Office Administrator

     

    Terms:             Indefinite/permanent, 40 hours/week

    Employer:         BLT Construction Services

    Location:          89 W Georgia St #901, Vancouver, BC V6B 0N8

    Salary:             $22.75 per hour

    Benefits:          Medical Benefits + Life Insurance

    Vacation:         4% of vacation pay

    Responsibilities:

    •  Provide direct administrative and office management support to the President and all other members of the Project Management department
    • Manage office administrative procedures. Review, evaluate and implement new procedures
    • Adhere to established methodologies for project management
    • Set up work priorities and ensure deadlines are met and procedures are followed
    • Code, total, batch, enter, verify and reconcile transactions such as accounts payable, purchase orders, invoices, and review timesheets
    • Conduct analyses and supervise administrative operations related to budgeting, contracting and project planning and management processes
    • Assist in the tracking of all project costs to ensure completion within budget
    • Assist in preparation of operating budget and inventory and budgetary controls
    • Assemble data and prepare periodic and special reports, manuals and correspondence
    • Review and prepare all documents, reports and other correspondence materials for the Project Management team
    • Draft reports and prepare background documentation
    • Maintain a professional image and demeanor with all employees, management, executives and visitors at all times
    • Research and assist with RFP's and budget options for projects
    • Respond to customer inquiries, maintain good customer relations and solve problems
    • Be the first point of contact for any questions, concerns or suggestions for the Project Management department
    • Prepare travel schedules, make travel arrangements and applicable reservations for Project Management staff
    • Maintain and monitor office supply inventory levels and place orders as required
    • Perform related clerical duties, such as maintaining filing and record systems, faxing, and photocopying
    • Coordinate departmental office activities.
    • Maintain a high level of confidentiality in all interactions
    • May supervise records management clerks and related staff

     

    Requirements

     

    • Completion of secondary school
    • Previous experience as an office administrator or experience in closely related field
    • Strong communication skills, superior telephone manners, excellent verbal skills and the ability to communicate effectively with all level employees
    • Ability to work as part of the team or independently if needed
    • Computer literacy, including effective working skills of MS Word, Excel, PowerPoint, Adobe and Outlook required
    • General mathematical and budgeting skills
    • Excellent writing skills, including proper spelling, grammar, and punctuation
    • Professional, responsive, and positive work attitude is essential
    • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases
    • High degree of resourcefulness, flexibility, and adaptability
    • Ability to interpret and implement company policies and procedures
    •  Strong organizational, time management and multitasking skills
    • High level of sound and independent judgment, reasoning, and discretion
 
 
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