Olympia Transport Ltd is looking for an Office Coordinator
Job Title: Office Coordinator (NOC 1221)
Job location: unit 200 8335, Meadow Ave, Burnaby, BC, V3N2W1
Terms of employment: Full-Time, Permanent
Salary: $24.00 per hour, 40 hours per week
Benefits: AS per employment standards act
Start Date of Employment: As soon as possible
Positions Available: 1
Minimum Education: Completion of Secondary School
Work Experience: At least 2 years of related work or any Office Experience
Coordinate with drivers and safety office to updates files related to NSC and US DOT regulations for violations and Tickets.
Coordinate the scheduling of meetings and contact participants. Assist with preparation of agenda.
Attend meetings, take notes, and follow up on decisions within area of responsibility.
Prepare manifests for trucks crossing from Canada to US border.
Coordinate with third party such as Border source Services manifests for trucks crossing to Canada from US
Deal with Customer and drivers complaints and issues and resolve complaints with appropriate actions within area of responsibility
Welcome clients; ascertain nature of business and direct clients to identified managers and employer.
Provide administrative support to the President, managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
Train new hires such as drivers with preliminary paperwork information such as bill of ladings, trip envelops and border crossing procedures
Sort and distributes mails internally and with other concerned offices.
Check and review paperwork provided by driver by end of each trip.
Monitor and report driver issues such as accidents, safety concerns, or licensing issues.
Assists drivers in the preparation of overtime, accident claims and other reports;
Answer phone calls and email enquiries and Relay calls and messages to identified managers, employer and other office staff
Prepare written documentation and correspondence for the office and evaluate incoming and outgoing correspondence and prepare responses as appropriate
Gather, enter and update data to maintain software database on daily basis as appropriate, establishes and maintains files and records for the office.
To apply for the position Send Resume by e-mail to: firstname.lastname@example.org
***No phone calls or walk in, suitable candidates will be contacted***
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