Location: West Vancouver
Title: Indigenous Early Learning and Child Care (IELCC) Project Support Assistant
Job Type: Canada Summer Jobs
Duration: 8 week contract, 30 hours a week (must be between 15-30 years of age and legally able to work
Position Start Date: June 25, 2019
Submission Deadline: June 16, 2019
Hourly Salary: $25.00
Purpose of the Position
Working with the BC Aboriginal Child Care Society (BCACCS) IELCC team and providing support for the Project Manager, Project Assistant, as well as other staff to support the administrative, data collection and entry, and engagement needs of the project.
The IELCC Project Support Assistant responsibilities are described below, but not limited to:
1. Support the administrative functions of the IELCC project and team, including preparing a variety of confidential correspondence, briefing materials, reports and presentation material and filtering incoming information requests.
2. Support data entry and management of key contact information, timely distribution of materials, track and follow up on outstanding matters, and follow workplan schedule.
3. Assist project team with deliverables including organizing resources, engaging employees, documenting and assessing progress and effectiveness, collaborating with internal departments and implementing changes as required.
4. Assist with project phase follow up, tracking, and reporting.
5. Provide administrative support for meetings and schedules to ensure timeliness and efficiency. Effectively manage the electronic calendar for the team, and schedule, attend, take meeting minutes, coordinate support materials/meeting packages, and make travel arrangements as required.
6. Help maintain business processes and filing systems to ensure that departmental records are appropriately available and accessible for future use.
• Some experience supporting executive, management, or team leaders managing contacts, confidential, sensitive issues with tact, discretion, diplomacy and good judgement.
• Must be a highly-motivated self-starter with an ability to take ownership and accountability.
• Ability to work independently under limited supervision in a multi-tasking, high-pressure environment.
• Prioritizes tasks in a fast paced, changing environment with frequent interruptions.
• Ability to organize and manage concurrent projects in an efficient and professional manner, with high attention to detail.
• Excellent interpersonal skills; ability to work closely with cross-functional team members.
• Ability to analyze the situation and problem solve.
• Solid knowledge of the Microsoft Office Suite, primarily Word, Excel and PowerPoint.
• Requires at least one year of education at a university/college and at least two years of experience in responsible administrative, data entry positions, or an equivalent combination of education, training and experience.
➢ Cultural Agility is the ability to work respectfully, knowledgeably and effectively with Indigenous peoples. It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all.
➢ Building a Trusting Relationship is working to build or maintain ethical relationships or networks or contacts with people who are, or may be, potentially helpful in achieving work-related goals and establishing advantages.
➢ Flexibility is the ability and willingness to adapt to and work effectively within a variety of diverse situations, and with diverse individuals or groups.
In accordance with section 41 of the BC Human Rights Code and Section 15 of the Canadian Charter of Rights and Freedoms, preference will be given to qualified candidates with Aboriginal ancestry. First Nations, Inuit and Métis persons are strongly encouraged to apply and are invited to self-identify on their application form.
Submission deadline: June 16, 2019 at 11:59 pm.
Interviews: Interviews will likely take place between June 18-20, 2019
Anticipated Start date: June 25, 2019 lasting 8 weeks
We thank all those who apply. Only those candidates selected for an interview will be contacted.